How to Create a User

User accounts include website Administrators, Employees, or other non-members who wish to access a particular section of the website that requires authentication (logging in). To create a new user account:

  1. Click New User at the top left of the Users page
  2. Enter the username to be used when logging into the website
  3. Enter the First and Last names
  4. Enter the email address (this is used for sending password emails and email communications with the website)
  5. Select a User Type - the User Types that can be created for your site are as follows:
    • Public: This User Type has no pre-determined role associated with it. Public users are used for all other accounts that are not Employee, Administrator or Member and require a role and/or individual page level permissions in order to access authenticated content. If you are using Public Tee Times, any person that goes through the process of creating an account will be created as a ‘Public’ user type.
    • Administrator: This User Type has the pre-determined role of ‘Administrator’. It has access to log into the site and full Administrative rights into Club Central including editing content and configuring module settings.
    • Employee: This User Type has the pre-determined role of ‘Employee’. It has access to log into the website but can only view pages granted to the ‘Employees’ role.
  6. Click Save
  1. The new user will receive an email in their inbox/junkbox with their username and a set password link. They need to click on this link to set their password for the website

Editing a User

Each user account on the website has its own user profile which includes the following details that can be edited: Username, First Name, Middle Name, Last Name and the Email Address. The user profile also provides administrators the ability to issue a password reset request and modify the Roles assigned to the user account.

Note: If editing a member user account, First Name, Middle Name, Last Name and the Email Address should be updated in the club's A/R system as these settings do not alter any of the information found in a member's roster profile nor will these changes update member information found in your Club Management System.

In order to edit a user account:

  1. Enter the search criteria in the User search field
    • Search criteria is based on entering in the User name, Full Name, Email Address or Member Number 
  2. Click Search
  3. Click on the pencil icon to the left of their username - this will take you to the user profile
  1. From the user profile you can edit the following details: 
    • Administrator/Employee User Account: Username, First Name, Middle Name, Last Name and the Email Address
    • Member User Account: Username
  2.  The User Restrictions can be edited from the user profile as well:
    • Enabled: determines if the user account is active or not
    • Administrative Access: determines if the user account should have access to Club Central or not
    • Is hidden: determines if the user account should be hidden from the users screen
  3. If required, the user's associated roles can be modified by clicking Roles in the left hand menu
  4. Click Save for changes to be recognized